Purchasing Guidebook

Upon successful completion of this course, participants will be able to:

• Recognize the reporting relationships for a purchasing department, how the role of the department changes in a multi-division environment, the responsibilities of each position, and the purchasing manager’s responsibilities related to ethics.
• Describe the process flows related to requisitions, purchase orders, and competitive bidding.
• Identify the methods available for rolling out a procurement card system.
• Specify the considerations and criteria involved in supplier selection.
• Identify the methods used to attend to supplier needs, and recognize the contents of a supplier scorecard.
• State the circumstances under which competitive bidding should be used, the types of supplier qualifications, and when a reverse auction might be a viable option.
• Identify the situations in which negotiations may be needed, the types of positions that may be taken, and the characteristics of a successful negotiator.
• Identify the types of clauses that may be included in a contract with a supplier, and the key differences between a contract and a purchase order.
• Specify the costs associated with inventory, how inventory record accuracy can be improved, and how to mitigate the effects of a supply chain bottleneck.
• Recognize the different types of shipping terms, logistics performance goals, and characteristics of the different types of transport.
• Identify the uses to which a spend management system can be put, how it is used, and the expected outcome of a spend compliance program.
• Define the concept of quality, identify the goals of six sigma, and note how a corrective action process is used.
• Recognize the pricing systems used by suppliers, and how a target costing system works.
• Specify the key points in a leasing agreement to negotiate, the advantages of using leases, the methods for improving the financial results of a business, and how to improve the learning curve experienced by suppliers.
• Identify the circumstances under which a supplier is more likely to accept a supply chain financing offer.
• Specify the measurements to use when attempting to reduce purchase orders and suppliers, and to emphasize the use of certified suppliers.
• Identify the components of a material requirements planning system, and the types of electronic notifications that can be provided to a buyer by a seller.